Ep4: Getting Back Your Time

Episode Description:

The one where we talk about how to implement the Radical Self-Care we know is so important to our bodies and our business. And the two areas to address – our routines and our to-do lists – to get back our time.

Episode Show Notes:

We are no good to ourselves or our business by not taking care of our bodies. And yet we believe we just don’t have enough time.
Here are some practicals and tactical on getting back your time.

Set routines
Adding constraint to our days actually makes us happier than just seeing where the day takes us.
Set a basic routine for your morning, your day, and your nighttime.
It’s ok that your days may change and vary, but have a general idea of what each day should look like.
1. Morning routine
2. Time blocking your day
3. Set a “stop working” at the end of your work day and the end of your day

Triple D your to-do list
What can you Delegate?
What can you Delay?
What can you Delete?

Be aware that you may have some emotional stuff come up as you add constraint and start triple-d-ing your to-do list.
And that’s where we are going with next week’s episode.

Follow the launch of the podcast and vote for me on Kelsey Humphrey’s “The Pursuit: In The Trenches.”

The Pursuit : In The Trenches Reality Competition Show

This Week’s Action Item: Take 15-30 minutes to figure out what your daily routines are. Morning, general daytime, and night time routines. If you only have one to worry about, focus on your nighttime routine first.

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Episode Transcription:

HELLO! My LattaLuvs, how are you! Who’s been practicing some RADICAL SELF-CARE this week?

If this is your first episode of Business Women Losing Weight, you came in on part two of a three part series on Putting Yourself On the List – the heart and soul of learning how to take care of you so you can take care of business. Make sure you go back and listen to the episode 3 of the podcast, which is part 1 of this topic. Clear as mud? Awesome.

I’m going to start today with this is a quote by Writer and philosopher Gordon MacKenzie.
“You have a masterpiece inside you, you know. One unlike any that has ever been created, or ever will be. If you go to your grave without painting your masterpiece, it will not get painted. No one else can paint it. Only you.”

Thinking about your masterpiece, close your eyes for a moment.
Picture in your mind what an ideal working day looks like for you. Visualize yourself doing what you do best, as a leader in your industry, painting your masterpiece – meeting with clients, running strategy sessions, building relationships, whatever it is for you.

Now, visualize yourself … in a hospital bed. You’re hooked up to an IV, maybe some of those sticky tabs on your chest. The nurses coming in to check your vitals, the doctors consulting with you on the diagnosis that landed you there.
And I ask you…how effective a leader are you now?

That’s a stomach punch, right? The brutal truth is many business leaders are so laser focused on building their business they neglect their health. Without appreciating that the two are tied into one another.

We are presented with diets and meal plans and exercise as something we know we should do. Some of us may be more motivated by looking a certain way or fitting into a certain size. Some of us may be more motivated after a visit to the doctor.

What I am hoping you walk away with, not only from this three part series, but really this “Business Women Losing Weight” community as a whole, is that you ARE your business. What happens to your business if your health fails you because you haven’t consciously made the effort to put you and your body and your health on your daily to-do list?

Last episode, we talked about some RADICAL self-care practices, like how many hours of sleep to get a night, your food as fuel, and minimum daily movement. Today is about implementing that radical self-care. Let’s figure out how to open up some areas of your daily schedule so you can make those practices happen.

First off, let’s take a look at your routines. Believe it or not, we operate better when we add constraint to our life. And routines tell us what, in general, we are going to do, when. We learn this as moms, that establishing a routine for your baby creates much less stress for them, because they figure out pretty quick what is supposed to happen during their days and nights, and life is, generally speaking, just a bit easier.

You get to decide ahead of time what your days will look like. Yes, you have that power! Your days may differ from one to the next, but you can still have a general routine. I have a general routine for summer and school breaks that is different than a general routine when the kids are in school.
What I know for sure is that as I’ve read about very successful entrepreneurs and business owners – every single one of them has a basic plan for their day. Some are more strict than others, and your daily plan definitely should match your personality, not mine! But having one is essential to taking care of yourself so you can build your business.

What does your morning look like? What time do you get up, and what can you do to start your day with energy instead of dragging?

A sample morning routine may be….
You wake up.
While still in bed, you do 10 minutes of meditation or a devotional.
And then 15 minutes of some sort of movement or stretching…some light yoga at your bedside.
Follow that up with a good brain dump in a journal, let out what’s creeping around in that kooky brain of yours.
Decide what your Top 3 items for the day are – those three things you know you want or need to knock off your list…
And then make your bed. Shower, dress…
So before you even tend to kids or walk out the door, your head is already in the right space, and you’ve done a little takin’ care of you!

Now, let’s take a look at your general daytime plan.
Who here uses Time Blocking? This is the idea where you block out on your calendar when you’re going to do certain types of work. If you know your best creative juices come in the morning, then you don’t want to fill that space with phone calls or meetings. Or maybe you do that creative work better in the afternoon. It’s not really about how you time block what and where, but are you putting your best efforts where you will have your best energy.
When will you read emails, meet with clients, network? Eat? Exercise?
Again, your general plan may differ depending on the day of the week. But adding constraint to our day…instead of going wherever the day takes us…Do you see that difference?
It’s a HUGE help on your mental load, remember what we talked about in episode 2; and we are more likely to get to our top priorities….instead of other people’s priorities.

Side note here. I am still working on this myself. I have figured out how not to eat my emotions, I have that self-care stuff down. But honoring my time is still something I’m practicing. Some of you may have Time Blocking down like a champ…and yet you find your face in a bag of Doritos every night to deal with the stress of Life.

But I know if I can learn constraint and honoring myself in one area of life, I can absolutely do it in others. Even if you haven’t learned to do that in any area of your life, you can learn to honor yourself across the board. Because it’s all the same head work. That’s why this is going to be so fun – when you see what you’re learning in one place totally applies to other areas of your life.
So I am still learning and practicing Time Blocking.

Last but not least, what’s your night time routine look like? We talked a little about this in regards to getting good sleep in last week’s episode. Your night routine may simply be a rehash of some of your morning routine steps. Maybe that’s what you do your best journaling or setting up the next day’s Top 3.
What I find most helpful is to set a “stop working” time, and stick with it. You can have a timer set at the end of your work day that signals to you – hey, it’s time to wrap up.
And the same at bed time. I have a timer on my phone that tells me… “Hey, I know you’re diggin’ this episode of the Goldberg’s, but it’s time to get ready for bed.”
Well, it doesn’t actually say those words. But when I hear that timer, I know it’s time to shut off the electronics, do my bedtime routine, settle into bed. I get better sleep and feel better rested that next day because of what I did the night before.

We’ve looked at your routines, but you may be looking at that schedule and still thinking, “I just don’t have time!”

Here’s the real kick in the pants. We all have the same number of hours. Those massively successful entrepreneurs don’t secretly get 28 hours a day.

We are all guilty of overbooking our time. So I teach my clients to Triple D their to-do list. No, we’re not talking about boobies and cup size!
What Triple D means is what can you Delegate, Delay, or Delete.

Delegation – did you know that you do not have to do everything? I mean, I know you try to, but really, ladies, we gotta stop that. We do ourselves no favors!
If you have employees, delegate.
If you’re still a one-woman shop, hire a virtual assistant.
What about your spouse? What home tasks can they take on?
And don’t forget the little humans you may have at home. Children can cook and clean from a young age. And you are teaching them life skills, it’s a win win!

A lot of hesitation to delegation comes from this idea that “they won’t do it like I would.” And there’s a few things in that sentence.
First off, it’s just a thought. You don’t have to think that they won’t do it like you would. You just might be surprised!
Second off…so what? What if they don’t do it like you would and it still gets done?
Is Done better than “not how I would have done it.” 9 times out of ten, yes!
And really, there’s multiple episodes to talk about right there, isn’t there?
Perfection. The manuals we have or people.

But you get the idea. Delegate some of the tasks on your list to the other people in your life.

Which brings me to Delay. Now, I’m not talking about procrastination. Do tomorrow what you should do today.
I’m talking about items that you know need to get done in the future, and you’re putting them in place of taking care of you right now.

For instance, you have a deadline in a few weeks, and you had planned to spend an hour working on that project today, but then you had something come up, like a client crisis. You get it handled, but now you find yourself in some time you’d blocked off for self-care.
Are you going to work on that future project? Or take care of you.

If you’re approaching your business from the standpoint that it can only be as strong as it’s business owner…then you take care of you. There may be scenarios when you can’t Delay, but I know I often catch myself in that…”just a few more things” mode. Typically things that don’t have to get done today…and yet I will put them above taking a break, or taking a walk, or stopping for the day!

Delay may also mean delaying entire projects because they just don’t fit right now. Maybe product launch time isn’t the best time to start that home construction project. Maybe launching a podcast at the same time as a move is just a bit crazy!
Maybe that online course is a fantastic idea, but is one more iron that you have bandwidth for right now. Delaying six months or even a year can take things off your plate now; and it may also give you time to build that potential client list before you launch.

So after you Delegate, Delay…what can you delete.

Some of my clients have me help them create a vision for their life. There’s a whole process of looking at what you want in the different areas of your life, what time frame, etc. I help them narrow it down to their Top 3 Priorities. Know what your Top 3 priorities are on any given day or week or month…and then see where you are spending your time.
Are you putting effort – time or money – into things that are not in alignment with your priorities?
Those things may just need to go. DELETE.
Also watch for things you may also be doing because you think you “should do.”
One of the things I deleted was volunteering at my kids school. Not that it wasn’t in alignment with my priorities – my kids are always at the top of my priorities – but volunteering was no longer the best use of showing up for my kids. I show up for them in other ways.
And that decision was not without difficulty, because it was in alignment with my priorities, I hated saying No, and I worried what other people would think!

But we cannot do it all. Even things that would be really great. Even things that we’d like to say Yes to. But when we put Triple D into real action…you will see you can do what really matters to you, and do it well. And you can reclaim some of that time that you are sure you just don’t have!

Be aware that as you figure out the basic routines of your day and learn to Triple D your to-do list, stuff is gonna come up. Because of those damn kooky brains of ours!
Maybe you don’t really know how to say No. Maybe you still indulge in too much People Pleasing. Maybe there is stuff you are avoiding by overbooking yourself in the first place.

These are all great areas to get coaching on. And it’s actually where we are going in the third part of this series. I’ve given you what I call the practicals and tacitals – the actual steps of self-care and ways to get back time. If you remember the model I taught you in episode one – you need to take Actions in order to get the Results you want. But us GAWs know that it’s what comes before the Actions – our thoughts and feelings – that actually drive everything.
So in next week’s episode, I’m going to share with you my little secret in how I get the practicals and tacitals actually accomplished.

As promised, I’ll always leave you with a little action step for the week. Let’s focus on Routines. Take 15, maybe 30 minutes at the most, to create your daily or weekly routine. If you have all three worked out – morning, basic daily, and night – FANTASTIC! But if you only want to focus on one…start with your night time routine. Because a good morning actually starts with a good night. So make sure you have your night time routine down first, you’re much more like to have it in your to implement that good morning routine!

And then, tell me what you want to learn more about! We covered a lot of territory in episodes three and four and we can easily dive deeper into specific topics that I covered.

You can leave me a review to let me know what you want to dig into, and I will plan future episodes to address those areas that you guys need help with!
If you already know how to leave a review in iTunes, Excellent! I can’t wait to hear your feedback.
If not…I’ve included how to leave a review in the show notes, and even created a page on the website – so read the show notes or go to AmyLatta.com/reviews to learn more.

You have been listening to Business Women Losing Weight with life and weight coach Amy Latta. And until Next Week…let’s go do Epic Stuff.

About Amy Latta

Amy Latta is a life coach helping female entrepreneurs lose weight. Some entrepreneurs struggle with not enough time and not enough energy, and are so laser focused on growing their businesses, they sacrifice their health - not realizing their personal health is imperative to the health of their business. Women hire Amy to help them get an extra hour or two back in their day while figureing out why they don't do what they say they're going to do. The result being more time, more energy, and weight loss. When she's not building her own business, you can usually find Amy on her yoga mat or experimenting in the kitchen. When in doubt, bring her guacamole.

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